Proceedings of the Council

MINUTES OF THE MEETING OF PRESTBURY PARISH COUNCIL
AT THE COUNCIL CHAMBER, PRESTBURY ON TUESDAY 8th MAY 2008 AT 7.30PM

Present: Councillors: R. Comber (Chairman), D Foden, D Goulsbra, N. Handley, J Jackson, N. Moffitt, C Musgrove, T Ogden, N Ridley.
Also present: Cllr N Stratford

19. Apologies for Absence
Apologies were received from Councillor Burns.

20. Election of Chairman
Cllr Musgrove proposed Cllr Comber as Chairman of the Parish Council for a further year
Cllr Moffitt seconded the proposal
All were in favour
Resolved: That Councillor Richard Comber should remain as Chairman of Prestbury Parish Council for a further year
Cllr Comber reported that he had received Cllr Cooke’s resignation from the Parish Council

21. Election of Vice Chairman
Cllr Goulsbra proposed Cllr Musgrove as Vice Chairman of the Parish Council
Cllr Ogden seconded the proposal
All were in favour
Resolved: That Councillor Christine Musgrove be the Vice Chairman of Prestbury Parish Council

22. Minutes of the Meeting of 8th April 2008
Cllr Handley proposed that the minutes of the 8th April 2008 be approved
Cllr Ridley seconded the proposal
All were in favour
Resolved: That the minutes of the 8th April 2008 should be approved as an accurate record and signed by the Chairman.

23. Declarations of Interest
None.

Public Participation
Receive report from the Chairman of the Plan for Prestbury Steering Group
Carol Hamilton apologised for not attending the previous meeting. He reported that a lot of ideas were coming out of the working groups and the next stage is funding and approval.
He reported on all the groups and at what stage each group was at:-
The Business Group – it was hoped that new businesses could be brought into the community. The owners of the former chemist had been spoken to and this building was for rent. The former chocolate box had been looked at and what sort of business could go into the building and it was decided that it was suitable for a number of small businesses, but the building needed a substantial amount of work. The owner was not interested in talking to them. The Old Coach House owner was not bothered whether the property was let or not. Business Forum – first meeting had a very good turnout and there was agreement for a second meeting. Businesses felt disadvantaged by the parking situation and also have come up with the idea of a Village Ball to so they came up with help generate community spirit. Another part of the Business Group was looking at additional parking spaces and analysis of parking within the village was ongoing and the results were expected to be ready for next meeting.
Community Facilities – Analysis of what was required is nearing completion.
Teenagers – Hope to scope out additional function for teenagers
Community communication – They had been looking at producing a magazine, but this was turning out to be a lot more complicated than originally envisaged. They are also looking at a community Website and have been looking at other community websites. They are also looking at producing a Welcome Pack for newcomers to the village.
Traffic and Transport – This group had had a lot of ideas and had an initial meeting with Highways, which had not been encouraging.
Village Green and Events – This group was the least populated with volunteers. 80% of people on questionnaire wished for village green and more community events, so the group were researching what events had been held in the past.
Managed Development – Will put together a supplementary planning document. This group will also be an interface group for a number of issues that come out of other groups
Footpaths – A meeting had been held with Sir Neil Westbrook concerning having a footpath through his land directly to the school, which he had agreed to and a plan was been put together for his approval.

24. Clerks Report
The Clerks Report was noted.

25. Accounts for Payment APPENDIX A
Cllr. Jackson proposed that the accounts for May should be sanctioned for payment.
Cllr. Handley seconded the proposal
All were in favour
Resolved: That the Accounts for May should be sanctioned for payment.


26. Elect Committees for 2008/2009
Finance –
Councillors: Goulsbra Ridley Handley
Burns Foden Moffitt
Jackson

Councillors: Comber and Musgrove would serve on the Committee as ex-officio members
Resolved: That the Finance & General Purpose Committee should comprise of all the names as above.

Planning –
Councillors: Foden Ridley Musgrove Jackson
Comber Moffitt Ogden Burns
Resolved: That the Planning Committee should comprise of all the names as above.


27. Review Areas of Responsibilities
Community Pride Competition Jimmy Jackson, Christine Musgrove
Environmental Issues Don Foden
Play Areas Don Foden, Norman Moffitt
Road Safety Tim Ogden, Norman Moffitt
Footpaths Norman Ridley
Police Nicola Handley, Norman Moffitt
Newsletter Christine Musgrove, Lillian Burns
Housing Allocation Don Foden, Don Goulsbra, Jimmy Jackson


REPRESENTATIVES ON VARIOUS BODIES

Village Hall Norman Moffitt
Ann Whittaker Trust Nicola Handley (Chairman), Don Foden
Area Meetings (ChALC) Lillian Burns, Georgina Ryder
Parish Plan Steering Committee Richard Comber, Lillian Burns


28. Review Register of Interests of Councillors
There were no further interests to note.

29. Planning reports for 2nd & 23rd April 2008 APPENDIX B
The Planning reports were noted.

30. Reports –
i. Maintenance and Safety
Cllr Foden reported that the new seats for the roundabout had been ordered, but they had not arrived yet.
ii Roads and Pavements
Cllr Ogden informed the Council that Pearl Street is still an ongoing problem. The adaptors for the lights on New Road had arrived but the lights had not arrived yet. The SIDS’s are back in action and Duncan Broomhead was looking for volunteers. Cllr Moffitt raised concern about the state of the road surface through the village.
iii Police Report
Cllr Handley reported that PC Hawtin had been in court for one week and on a course for three weeks.
iv. Environment issues
Cllr Musgrove raised the issue that some of the grass verges had not been corrected by the contractors following completion of building. It was agreed that the Clerk would write to the Enforcement Officer regarding any specific instances brought to her attention by Counicllors where work had been completed but the verges not properly reinstated.
v. Footpaths
Cllr. Ridley reported that the footpath map had been completed and it would be printed in a view weeks. He also reported that a larger traffic mirror had been requested on Heybridge Lane by the Walk to School group and this was agreed, in principal.
Thanks were given to Cllr Ridley for his work on the footpath map.
vi. Best Kept Village Competition
Cllr Jackson reported that he had been into the school and organised the poster competition. He also requested that councillors let him know of any work they considered needed completing by the contractor to tidy up the village.
vii. Newsletter
Councillor Musgrove requested that councillors let her know of any items they may have for a Newsletter to be issued in June/July.
iv. Village Directory
Councillor Musgrove reported that the Directory was completed and it will be picked up from the printers in a couple of weeks. It was agreed that delivery would be completed by the councillors.

31. Review all arrangements for the Civic Service on 15th June
It was agreed that the Clerk would contact the vicar to schedule a meeting to finalise arrangements.

32. Discuss the sale of Ford House and the development of the Church
Cllr Comber reported that there are no further developments on sale of Ford House at present. (note next sentence deleted!)



33. Discuss a proposal of the use of the toilet block site for parking
It was emphasised that this is not a proposal; it is just an idea at this stage. Carol Hamilton reported that there are a lot of things to be discussed and a meeting would be arranged with the residents of Bridge Green. Councillors felt that if such a scheme were to be pursued toilet facilities in the form of a “Superloo” should be provided.

34. To discuss the use of Bollin Grove playing fields for a Young People Day on 25th May
Following a discussion it was decided that further information was needed, but in principal, subject to details it would be acceptable.
Proposed by Councillor Foden
Seconded by Councillor Musgrove
All in favour

35. Discuss the possible use of the Bollin Grove playing fields for a Village Ball proposed in September
Following discussion it was agreed that a meeting would be arranged with the organisers to discuss any issues.



Correspondence
None



Items for the next meeting on 10th June 2008
Report from F & GP meeting held on 27th May
Sale of Ford House











Chairman